Conference Room Manager

The Conference Room Manager for SwyxWare allows users or administrators to setup Conferences based on the built-in Conference Function.

An unlimited number of Conference Rooms can be booked through a customizable, Multilanguage-capable Webinterface that allows flexible setup of Conference Time, Users to invite and PINs.

Frontpage

Booking

Administration

Motivation & Background

This application was created after the need for a conference system came up. Users liked the built-in conference function, but complained that the conference rooms would always have the same PIN.

After some testing and digging through the Swyx-Forum, the idea for the Conference Room Manager began to form.

General Features

• Multilanguage Support via INI file, German and English included. Remembers the users’ selected language in a cookie.
• Customizable Appearance (Templates based on XHTML and CSS)
• Admin Interface to see all Conferences, PINs and the bookers’ eMail address. The Admin can delete Conferences and see current participants.

Booking System

• Remembers Name and eMail Address of the user (Cookies)
• Bookings can be made for the current day and any day in the future
• Current participants can be viewed through the webinterface (only if the conference is active) by applying a PIN (Admin can always view the participants without applying a PIN) or through a link included in the invitation
• eMail Confirmations / Invitation (Outlook / iCal) with booking information can be sent to users directly from the booking page. eMail includes a link to the “Current Participants” page that will also allow the see the participants after the conference is over (History).
• Allows setting two different PINs for a) normal users and b) listeners only (One Way Conference)

Integration with Swyx

• No interaction with the Swyx Database through PHP scripts, thus Swyx Database will not be manipulated or altered in any way
• ECR script does only read from MySQL, insertions are made through HTTP calls

Planned Features / Changes

• Booking: Allow user to set his own time zone
• Booking: Real 12h/24h support
• Booking: Update the time drop downs depending on the other drop down
• User: Allow user to delete and edit conferences
• Admin: Allow editing of bookings and resend invitation letters
• Internal: improve error handling / input validation

Swyx / Netphone

• Tested on Netphone 7.0
• Graphical Script Editor to install and configure the ECR Script
• MySQL Driver
• A little MySQL knowledge to create the Database and insert the Conference Rooms (very easy through any management tool like phpMyAdmin)

Webserver

• PHP 5.3 with PDO, preferably on Apache 2+
• PHP Configuration: short_open_tags = On;
• MySQL 5+
• A little PHP Knowledge to configure the Webinterface (e.g. Database access)

Client

• Any modern Web browser
• Cookies and Javascript should be allowed

If you want to change the appearance of the Conference Room Manager you should have some HTML and CSS Knowledge to edit or create Templates.

If you want to change the layout of the table that lists the conferences on the Frontpage you will need some PHP Knowledge.

Aug 1st 2010: v0.9

• First Beta Release of the Conference Room Manager for SwyxWare

This is a Swyx Forum open source project. All support, enhancement and bug requests must be placed into the project's forums.

No other support is available!

Use the Using Conference Room Manager forum for all usage related topics, use the Development forum for all development, enhancement related topics.
 

Conference Room Manager for SwyxWare

This Program is licensed under the GNU General Public License, version 2

To view the license, please go to http://www.gnu.org/licenses/old-licenses/gpl-2.0.html#SEC1

For a more “human readable” version (including translations), please go to http://creativecommons.org/licenses/GPL/2.0/.

Other Software / Files used

• Tom Wellige’s LaunchURL() function from somewhere in the Forums
• Tom Petri’s ::Registry PHP Class
• Icon Pack from www.led24.de (seems like the domain was sold by the Icon creator since they were downloaded)
• JQuery: http://jquery.com/
• iCal eMail sending based on http://www.julian-young.com/2009/07/07/php-ical-email/
• http://code.google.com/p/php-email-address-validation/

Idea & Development

• Stephan Dahlmann

Thanks to

• Tom Wellige for providing the Forum, ideas, great example scripts and awesome support
• Tom Petri for some PHP related help ;-)